What are the Benefits of Workload Analysis?
Workload analysis ensures that an organization’s resources are used effectively and efficiently, while enhancing productivity and improving performance.
These questions form the basis of workload analysis:
- What are the things you have to do every day? How much time must you allot to each thing?
- What are the things you have to do each week? How much time do you allot to them?
- What are the things you must do each month? How much time does each item take you?
- What are the things you do quarterly or annually? How much time do they take?
The 168-Hour Plan
Let’s look at how you spent your time last week. There are 168 hours in seven days, so consider how you used them. Jot down how many hours you spent in each category below.
|
Task |
Number of Hours |
|
Personal Life |
|
|
Sleeping/eating |
|
|
Grooming/hygiene |
|
|
Driving or riding |
|
|
Exercising |
|
|
Cleaning/maintenance |
|
|
Talking to family/friends |
|
|
Mail/personal business |
|
|
Volunteering |
|
|
Praying/attending church/meditating |
|
|
Studying/reading |
|
|
Relaxing/watching TV |
|
|
Thinking/worrying/planning |
|
|
Other |
|
|
Sub-Total |
|
|
Business Life |
|
|
Planning/research |
|
|
Paperwork/computer |
|
|
Talking to co-workers/staff |
|
|
Appointments/meetings |
|
|
Clients/customers |
|
|
Phone calls |
|
|
Production |
|
|
Other |
|
|
Sub-Total |
|
|
GRAND TOTAL (168 hours) |
|
Time Management Systems are frameworks and techniques designed to help people manage their time better. There are many different approaches, from working for a certain number of minutes and then taking a break for a certain number of minutes, to ways to organize tasks.
Several of these systems are discussed here: https://blog.hubstaff.com/time-management-tools/
